Page 1 SOFTWARE USER’S GUIDE MFC-9420CN...
Page 2: Table Of Contents
Table of Contents ® Section I Windows Printing Using the Brother printer driver ................1-1 Printing a document....................1-1 Manual Duplex Printing ..................1-2 Simultaneous scanning, printing and faxing ............1-2 Printer operation key ....................1-2 Job Cancel ......................1-2 Secure Print key ....................1-3 Printer Emulation Support ..................1-4 Printing the Internal Font List ................1-4 Printing the Print Configuration List..............1-5 Test Print ......................1-5...
Page 3 Scanning Scanning a document using the TWAIN driver............2-1 TWAIN compliant ....................2-1 Access the Scanner ...................2-2 Scanning a document into the PC..............2-3 Settings in the Scanner window .................2-5 ® Scanning a document using the WIA driver (For Windows XP only).....2-8 WIA compliant ....................2-8 Accessing the scanner ..................2-8 Scanning a document into the PC..............2-9 Using the Scan key (For USB or Parallel cable users)..........2-12...
Page 4 PC-FAX .........................3-14 Send .........................3-14 Receive / View Received..................3-15 Address Book ....................3-15 Setup ........................3-15 DEVICE SETTING....................3-16 Remote Setup ....................3-16 Quick-Dial......................3-16 Status Monitor ....................3-16 Network Scanning Before using Network Scanning ................4-1 Network License....................4-1 Configuring Network Scanning................4-2 Using the Scan key....................4-4 Scan to E-mail (PC)....................4-4 Scan to E-mail (E-mail server) ................4-5 Scan to Image ....................4-6 Scan to OCR ......................4-6...
Page 5 PC-FAX receiving ....................6-12 Turn on the machine’s PC-FAX Receive function ..........6-12 Running PC-FAX Receiving ................6-13 Setting up your PC ...................6-13 Viewing new PC-FAX messages..............6-13 ® ® Section II Apple Macintosh Printing and Faxing ® ® Setting up your USB-equipped Apple Macintosh ..........7-1 Printer operation key ....................7-2...
Page 6 Scanning ® Scanning from a Macintosh ...................8-1 Accessing the scanner ..................8-1 ® Scanning an image into your Macintosh ............8-2 Pre-Scanning an image..................8-3 Settings in the Scanner window .................8-4 ® ® Using Presto! PageManager ................8-7 Features ......................8-7 ® ® System requirements for Presto! PageManager ..........8-7 ®...
Page 7 ® Network Scanning (For Mac OS X 10.2.4 or greater) Before using Network Scanning ................10-1 Configuring Network Scanning.................10-1 ® Registering your Macintosh with the machine ..........10-2 Using the Scan Key ....................10-3 Scan to E-mail (PC)..................10-3 Scan to E-mail (E-mail server) .................10-3 Scan to Image ....................10-5 Scan to OCR ....................10-5 Scan to File ......................10-6...
Page 8: Section I Windows
Section I ® Windows 1 Printing 2 Scanning 3 ControlCenter2 4 Network Scanning 5 Remote Setup 6 Brother PC-FAX software ® ® Windows XP in this document represents Windows XP Professional, ® ® Windows XP Professional x64 Edition and Windows XP Home Edition.
Page 9: Printing
Printing Using the Brother printer driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide.
Page 10: Manual Duplex Printing
Printing Note You can select the paper size and orientation in your application software. If your application software does not support your custom paper size, select the next larger paper size. Then adjust the print area by changing the right and left margins in your application software. Manual Duplex Printing The machine prints all the even-numbered pages on one side of the paper first.
Page 11: Secure Print Key
Printing Secure Print key Secured data is password protected. Only those people that know the password will be able to print the secured data. The machine will not print secure data until the password is entered. After the document is printed, the data will be cleared from the memory.
Page 12: Printer Emulation Support
Printing Printer Emulation Support ® By default, the machine uses Brother Printing system for Windows for printer operations. The machine also ® ™ supports HP LaserJet (PCL 6) and the BR-Script 3 (PostScript ) printer emulation modes. If you use DOS ®...
Page 13: Printing The Print Configuration List
Printing Printing the Print Configuration List You can print a list of current printer settings. Press Menu/Set, 4, 2, 2. Press Color Start or Black Start. The machine prints the settings. Press Stop/Exit. Test Print If you are having problems with print quality, you can do a test print. Press Menu/Set, 4, 2, 3.
Page 14: Calibration
Printing Calibration The output density for each color may vary depending on the environment the machine is in such as temperature and humidity. Calibration helps you to improve the color density. Press Menu/Set, 4, 4. Press ▲ ▼ to select Calibrate . Press Menu/Set.
Page 15: Status Monitor
Printing Status Monitor The Status Monitor utility is a configurable software tool that allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty or paper jam. Turning on the status monitor Click Brother MFC-9420CN (XXX)* Printer located in the Start/All Programs/Brother/MFL-Pro Suite MFC-9420CN/Status Monitor on your computer.
Page 16: Printer Driver Settings
Printing Printer driver settings You can change the following printer settings when you print from your computer: ■ Paper Size ■ Multiple Page ■ Orientation ■ Copies ■ Media Type ■ Color/Mono ■ Paper Source ■ Print Quality ■ Color Mode ■...
Page 17: Features In The Brother Native Driver
Printing Features in the Brother Native Driver Basic tab Select the Paper Size, Multiple Page, Orientation, number of copies and Media Type. Select the Color/Mono setting. Select the Paper Source (First Page and Other Pages). Note To select Other Pages, you must select the optional Tray 2 in the Accessories tab. For more information, see Accessories tab on page 1-20.
Page 18 Printing Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper. Ex.
Page 19 Printing Media Type You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper Transparencies Recycled Paper Note When using ordinary plain paper or recycled paper (20 to 24 lb), select Plain Paper or Recycled Paper.
Page 20: Advanced Tab
Printing Advanced tab Change the tab settings by selecting one of the following icons: 1 Print Quality 2 Duplex 3 Watermark 4 Page Setting 5 Device Options Note To return to the default settings, click the Default button. 1 - 12...
Page 21: Print Quality
Printing Print Quality Print Quality You can select the following print quality settings: Normal 600 x 600 dpi. Recommended mode for ordinary printouts. Good print quality with reasonable printing speed. Fine 2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs. Since the print data is much larger than in normal mode, processing time / data transfer time and printing time will be longer.
Page 22: Duplex
Printing Duplex The printer driver supports manual duplex printing. Manual Duplex Check the Manual Duplex box. In this mode, the machine prints all the even numbered pages first. Then the printer driver stops and shows the instructions required to re-install the paper.
Page 23: Watermark
Printing Watermark You can place a logo or text into your document as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark, and then select the watermark you want to use.
Page 24: Page Setting
Printing Page Setting Scaling You can change the print size of your document with the Scaling feature. ■ Check Off if you want to print the document as it appears on your screen. ■ Check Fit to Paper Size if your document has an unusual size, or if you have only the standard size paper.
Page 25 Printing You must print the secured documents from the control panel of the machine. (See Secure Print key on page 1-3.) To delete a secured document: You need to use the control panel of the machine to delete a secured document. (See Secure Print key on page 1-3.) Toner Save Mode You can conserve toner using this feature.
Page 26 Printing ® Administrator (For Windows 98/98SE/Me Users Only) The Administrator selection permits the Copy, Scaling, Color/Mono and Watermark features to be locked and password protected. Note Record your password and keep it in a safe place for future reference. If you forget your password these settings can not be accessed.
Page 27 Printing Click the Setting button to change the Date/Time Format, Position and Font. To include a background with the Date and Time, select Opaque. When Opaque is selected, you can set the Color of the Date and Time background by changing the percentage.
Page 28: Accessories Tab
Printing Accessories tab When you install option units, you can add them and select the settings for them in the Accessories tab as follows. Available Options You can manually add or remove additional driver options and settings for use with the optional accessories you can add to your machine.
Page 29: Support Tab
Printing Support tab The Support tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, Driver...
Page 30: Features In The Br-Script 3 (Postscript ® 3 ™ Language Emulation) Printer Driver
Printing ® ™ Features in the BR-Script 3 (PostScript language emulation) printer driver ® ™ ® The BR-Script 3 (PostScript language emulation) printer driver supports Windows 98/98SE/Me/2000 ® Professional/XP and Windows NT 4.0. To install the PS driver If you have already installed the printer driver following the instruction in the Quick Setup Guide, insert the CD-ROM into the CD-ROM drive on your PC and click Install MFL-Pro Suite and follow the on-screen instructions.
Page 31: Device Settings Tab
Printing Device Settings tab Select the options you installed. 1 - 23...
Page 32: Layout Tab
Printing Layout tab ® ® If you are using Windows NT 4.0, Windows 2000 or XP, you can access the Layout tab by clicking Printing Preferences... in the General tab of the Brother MFC-9420CN BR-Script3 Properties screen. The Layout tab enables you to change various layout settings such as Orientation, Page Order and Pages Per Sheet.
Page 33: Advanced Options
Printing Advanced Options ® ® If you are using Windows NT 4.0, Windows 2000 or XP, you can access the Brother MFC-9420CN BR-Script3 Advanced Options tab by clicking the Advanced... button in the Layout tab or the Paper/Quality tab. Select the Paper Size and Copy Count. Set the Image Color Management, Scaling and TrueType Font settings.
Page 34: Scanning
Scanning The scanning operations and drivers will be different depending on your operating system. The machine uses a TWAIN compliant driver for scanning documents from your applications. ■ ® For Windows Two scanner drivers are installed. A TWAIN compliant scanner driver (see Scanning a document using the TWAIN driver on page 2-1) and a Windows Imaging Acquisition (WIA) driver (see Scanning a document using ®...
Page 35: Access The Scanner
Scanning Access the Scanner ® ® Open the software application (ScanSoft PaperPort 9.0SE) to scan a document. Note ® ® The instructions for scanning in this Guide are for when you use ScanSoft PaperPort 9.0SE. If you are scanning into another software application, the steps may vary. Click File, then Scan.
Page 36: Scanning A Document Into The Pc
Scanning Scanning a document into the PC You can scan a whole page — — Scan a portion of the page after pre-scanning the document. Scanning a whole page Place the document face up in the ADF, or face down on the scanner glass. Adjust the following settings, if required, in the Scanner window: •...
Page 37 Scanning Pre-Scanning to crop a portion you want to scan The PreScan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the scanner window to scan the image. Place the document face up in the ADF, or face down on the scanner glass.
Page 38: Settings In The Scanner Window
Scanning Settings in the Scanner window Image Type Select the image type of output from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are: Image Type Resolution Scan Type Photo Select for scanning photo images.
Page 39 Scanning Scan Type Black & White: Set the Scan Type to Black & White for text or line art. Gray Scale: Set the Scan Type to Gray (Error Diffusion) or True Gray for photographic images. Colors: Set either: 256 Color, which scans up to 256 colors, or 24 bit Color which scans up to 16.8 million colors.
Page 40 Scanning Document Size Set the size to one of the following: ■ A4 210 x 297 mm ■ JIS B5 182 x 257 mm ■ Letter 8 1/2 x 11 in ■ Legal 8 1/2 x 14 in ■ A5 148 x 210 mm ■...
Page 41: Scanning A Document Using The Wia Driver (For Windows ® Xp Only)
Scanning Scanning a document using the WIA driver ® (For Windows XP only) WIA compliant ® ® Windows XP uses Windows Image Acquisition (WIA) for scanning images from the machine. You can scan ® images directly into the PaperPort 9.0SE viewer that Brother included with your machine or you can scan images directly into any other software application that supports WIA or TWAIN scanning.
Page 42: Scanning A Document Into The Pc
Scanning Scanning a document into the PC There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass. If you would like to scan and then crop a portion of the page after pre-scanning the document, you will need to use the scanner glass (Flatbed).
Page 43 Scanning Pre-Scanning to crop a portion you want to scan using the scanner glass The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button from the scanner window to scan the image. Place the document face down on the scanner glass.
Page 44 Scanning Brother Scanner Utility The Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi and for changing the maximum scanning size. If you want to set Legal size as the default size, change the setting using this utility.
Page 45: Using The Scan Key (For Usb Or Parallel Cable Users)
Scanning Using the Scan key (For USB or Parallel cable users) Note If you use the Scan key on a network, see Using the Scan key on page 4-4. You can use the Scan key on the control panel to scan documents into your word processing, graphics or E-mail applications or your computer folder.
Page 46: Scan To Image
Scanning Scan to Image You can scan a picture into your graphics application for viewing and editing. You can change the scan configuration. (See Image (example: Microsoft Paint) on page 3-4.) Place the document face up in the ADF, or face down on the scanner glass. Press Scan.
Page 47: Using Scansoft ® Paperport ® 9.0Se And Omnipage ® Ocr
Scanning ® ® ® Using ScanSoft PaperPort 9.0SE and OmniPage ® ® ScanSoft PaperPort 9.0SE for Brother is a document ® management application. You can use PaperPort 9.0SE to view scanned documents. ® PaperPort 9.0SE has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents.
Page 48: Viewing Items
Scanning Viewing items ® ® ScanSoft PaperPort 9.0SE provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents each item in a Desktop or folder). ® Items in the selected folder appear on the PaperPort 9.0SE ®...
Page 49: Quick Links To Other Applications
Scanning Quick links to other applications ® ® ScanSoft PaperPort 9.0SE automatically recognizes many other applications on your computer and creates a “working link” to them. The Send To Bar at the bottom of the Desktop view shows icons of those linked applications. To use a link, drag an item onto one of the icons to start the application represented by the icon.
Page 50: Exporting Items In Other Formats
Scanning Exporting items in other formats ® You can export or save PaperPort 9.0SE items in several popular file formats, such as BMP, JPEG, TIFF, PDF or self-viewing. For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG files for displaying images.
Page 51: Controlcenter2
ControlCenter2 Using ControlCenter2 ControlCenter2 is a software utility that allows you to quickly and easily access your frequently used applications. Using ControlCenter2 eliminates the need to manually launch the specific applications. ControlCenter2 provides the following five categories of operations: Scan directly to a file, E-mail, word processor or graphics application of your choice. Custom Scan buttons allow you to configure a button to meet your own application requirements.
Page 52: Turning The Autoload Feature Off
ControlCenter2 Turning the AutoLoad feature off Once you start ControlCenter2 from the Start menu, the icon will appear on the task tray. You can open the ControlCenter2 window by double-clicking on the icon. If you do not want ControlCenter2 to run automatically each time the computer is started; Right-click on the ControlCenter2 icon in the Task Tray, and select Preference.
Page 53: Copy
ControlCenter2 COPY Copy — allows you to use the PC and any printer driver for enhanced copy operations. You can scan the page on the machine and print the copies using any of the features of the machine printer driver—OR—you can direct the copy output to any standard printer driver installed on the PC including network printers.
Page 54: Scan
ControlCenter2 SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. These four selections can be accessed from ControlCenter2 or from the Scan key on the control panel of the machine. The target application, file type and scan settings are configured independently by choosing the Software Button or the Device Button tabs of ControlCenter2 configuration window.
Page 55 ControlCenter2 To change the destination application, select the appropriate application from the Target Application pull down list. You can add an application to the list by clicking the Add button. Enter the Application Name (up to 30 characters) and the Application Location.
Page 56: Ocr (Word Processing Program)
ControlCenter2 OCR (Word Processing program) Scan to OCR converts the graphic page image data into text which can be edited by any word processor program. You can change the default word processor program. To configure Scan to OCR, right-click on the button and select Software Button or Device Button.
Page 57: File Attachments
ControlCenter2 File attachments You can choose from the following list of file types for attachment to your E-mail or for saving to a folder. File Type — Select from the pull-down list the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF - Uncompressed (*.tif)
Page 58: File
ControlCenter2 File Scan to File allows you to scan an image and save it in a specific file type to any directory on your PC. This allows you to easily archive your paper documents. To configure the file type and save to directory, right-click on the button and select Software Button or Device Button.
Page 59: Custom Scan
ControlCenter2 CUSTOM SCAN There are four buttons from which you can set your own preferences and configuration to fit your required usage for scanning. To configure a button, right-click on the button, and the configuration window will appear. You have four function choices of scan action, Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.
Page 60: Customizing A User-Defined Button
ControlCenter2 Customizing a user-defined button To configure a button, right-click on the button, and the configuration window will appear. Please read the following guidelines to configure the button. Scan to Image: In the General tab You can enter up to a 30 character name in the Name for Custom field.
Page 61 ControlCenter2 In the Settings tab You can select Target Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast settings. Scan to E-mail: In the General tab You can enter up to a 30 character name in the Name for Custom field.
Page 62 ControlCenter2 Scan to File: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab Select the file format from the File Type pull down list.
Page 63: Copy
ControlCenter2 COPY The Copy buttons (1-4) can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as N-in-1 printing. Before you can use the Copy buttons you must first configure the printer driver by right-clicking on the button.
Page 64: Pc-Fax
ControlCenter2 PC-FAX This section allows you to easily open the software for sending or receiving a PC-FAX or edit the address book by clicking the appropriate button. Send The Send button allows you to scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software.
Page 65: Receive / View Received
ControlCenter2 Receive / View Received The Brother PC-FAX Receiving software feature lets you view and store your faxes on your PC. It is automatically installed when you install the MFL-Pro Suite. By clicking the Receive button, the PC-FAX receiving software is activated and starts receiving fax data from your Brother machine.
Page 66: Device Setting
ControlCenter2 DEVICE SETTING In this section you can configure the machine settings by clicking the button. Note When the machine is connected to a network, you cannot use Remote Setup and Quick-Dial function. Remote Setup The Remote Setup button allows you to open the Remote Setup Program window with which you can configure the machine setting menus.
Page 67: Network Scanning
Network Scanning To use the machine as a Network Scanner, the machine must be configured with a TCP/IP address that matches your network. You can set or change the settings from the control panel. (Please see the Network User's Guide on the CD-ROM.) Before using Network Scanning Network License MFC-9420CN includes the PC license for up to 5 Users.
Page 68: Configuring Network Scanning
Network Scanning Configuring Network Scanning If you need to change the machine that was registered to your PC during the installation of MFL-Pro Suite (see Quick Setup Guide), follow the steps below. ® For Windows From the Start menu, select Control Panel, Printers and Other Hardware, Scanners and Cameras (or Control Panel, Scanners and Cameras).
Page 69 Network Scanning Click the Scan To Button tab in the dialog box and enter your PC name in the Display Name field. The machine's LCD displays the name you enter. The default setting is your PC name. You can enter any name that you like. You can avoid receiving unwanted documents by setting a 4-digit Pin number.
Page 70: Using The Scan Key
Network Scanning Using the Scan key Scan to E-mail (PC) When you select Scan to E-mail (PC) your document will be scanned and sent directly to the PC you designated on your network. ControlCenter2 will activate the default E-mail application on the designated PC for addressing to the recipient.
Page 71: Scan To E-Mail (E-Mail Server)
Network Scanning Scan to E-mail (E-mail server) When you select Scan to E-mail (E-mail server) you can scan a black and white or color document and send it directly to an E-mail address from the machine. You can choose PDF or TIFF for Black and White and PDF or JPEG for color.
Page 72: Scan To Image
Network Scanning Scan to Image When you select Scan to Image your document will be scanned and sent directly to the PC you designated on your network. ControlCenter2 will activate the default graphics application on the designated PC. You can change the scan configuration.
Page 73: Scan To File
Network Scanning Scan to File When you select Scan to File you can scan a black and white (or color document) and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter2 on the designated PC.
Page 74: Remote Setup
Remote Setup Remote Setup The Remote Setup application enables you to configure many ® MFC settings from a Windows application. When you access this application, the settings on your machine will be downloaded to your PC and displayed on your computer screen.
Page 75: Brother Pc-Fax Software
Brother PC-FAX software PC-FAX sending The Brother PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You can create a file in any application on your PC, and then send it as a PC-FAX. You can even attach a cover page note.
Page 76: Sending Setup
Brother PC-FAX software Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab. Outside line access If you need to enter a number to access an outside line, enter it here. This is sometimes required by a local PBX telephone system (for example, if you must dial 9, to get an outside line in your office).
Page 77: Address Book
Brother PC-FAX software Address Book ® If Outlook Express is installed on your PC, you can select which address book to use for PC-FAX sending, Brother ® Address Book or Outlook Express from the Address Book tab. For the Address book file, you must enter the path and file name of the database file which contains the address book information.
Page 78: Setting Up A Cover Page
Brother PC-FAX software Setting up a Cover Page From the PC-FAX dialog box, click to access the PC-Fax Cover page setup screen. The Brother PC-FAX Cover Page Setup dialog box will appear: Entering Cover Page Information From Comment Type the comment you want to add to the cover page. Form Select the cover page format you want to use.
Page 79: Speed-Dial Setup
Brother PC-FAX software Speed-Dial setup From the Brother PC-FAX Setup dialog box, click the Speed-Dial tab. (To use this feature, you must select the Facsimile Style user interface.) You can register a Member or Group on each of the ten Speed-Dial buttons.
Page 80: Setting Up A Member In The Address Book
Brother PC-FAX software Setting up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups. In the Address Book dialog box, click the icon to add a Member. The Brother Address Book Member Setup dialog box will appear: In the Member Setup dialog box, type the Member’s...
Page 81: Editing Member Information
Brother PC-FAX software Editing Member information Select the Member or Group you want to edit. Click the edit icon. Change the Member or Group information. Click OK to save your changes. Deleting a Member or Group Select the Member or Group you want to delete. Click the delete icon.
Page 82: Exporting The Address Book
Brother PC-FAX software Exporting the Address Book You can export the whole Address Book to an ASCII text file (*.csv). Or if you wish, you can select and create a Vcard that will be attached to that Member’s outgoing E-mail. (A Vcard is an electronic business card that contains the sender’s contact information.) To export the whole current Address book: Note...
Page 83: Importing To The Address Book
Brother PC-FAX software Importing to the Address Book You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. To import an ASCII text file: From the Address Book select File, point to Import, and then click Text. —OR—...
Page 84: Sending A File As A Pc-Fax Using The Facsimile Style User Interface
Brother PC-FAX software Sending a file as a PC-FAX using the Facsimile style user interface Create a file in Word, Excel, Paint, Draw or any other application on your PC. From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click Print.
Page 85: Sending A File As A Pc-Fax Using The Simple Style User Interface
Brother PC-FAX software Sending a file as a PC-FAX using the Simple style user interface Create a file in Word, Excel, Paint, Draw or any other application on your PC. From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click Print.
Page 86: Pc-Fax Receiving
Brother PC-FAX software PC-FAX receiving The Brother PC-FAX Receiving software feature lets you view and store your faxes on your PC. It is automatically installed when you install the MFL-Pro Suite. When this feature is turned on, your machine will receive faxes into memory. Once it has received the fax, it will automatically send it to your PC.
Page 87: Running Pc-Fax Receiving
Brother PC-FAX software Running PC-FAX Receiving From the Start menu, select All Programs, Brother, MFL-Pro Suite MFC-9420CN, PC-FAX Receiving, and then select MFC-9420CN or MFC-9420CN USB. ® The PC-FAX icon will appear on your PC Task bar for this Windows session.
Page 88: Macintosh
Section II ® ® Apple Macintosh 7 Printing and Faxing 8 Scanning ® 9 ControlCenter2 (For Mac OS X 10.2.4 or greater) ® 10 Network Scanning (For Mac OS X 10.2.4 or greater) ® 11 Remote Setup (For Mac OS X 10.2.4 or greater)
Page 89: Printing And Faxing
Printing and Faxing ® ® Setting up your USB-equipped Apple Macintosh Note ® Before you can connect the machine to your Macintosh , you must buy a USB cable that is not longer than 6 feet (2 meters). Do not connect the machine to a USB port on a keyboard or a non-powered USB hub. The features supported by the machine will depend on the operating system you are using.
Page 90: Printer Operation Key
Printing and Faxing Printer operation key Job Cancel To cancel the current print job, press Job Cancel. If the LCD shows Data Remaining , you can clear the data that is left in the printer memory by pressing Job Cancel. Secure Print key Secured data is password protected.
Page 91: Printer Emulation Support
Printing and Faxing Printer Emulation Support ® By default, the machine uses Brother Printing system for Macintosh for printer operations. The machine also ® ™ supports the BR-Script 3 (PostScript ) printer emulation modes. To use the BR-Script 3 printer driver with a USB cable, you need to set the Emulation to BR-Script 3 by using the control panel before connecting ®...
Page 92: Printing The Print Configuration List
Printing and Faxing Printing the Print Configuration List You can print a list of current printer settings. Press Menu/Set, 4, 2, 2. Press Color Start or Black Start. The machine prints the settings. Press Stop/Exit. Test Print If you are having problems with print quality, you can do a test print. Menu/Set Press , 4, 2, 3.
Page 93: Calibration
Printing and Faxing Calibration The output density for each color may vary depending on the environment the machine is in such as temperature and humidity. Calibration helps you to improve the color density. Menu/Set Press , 4, 4. Press ▲ ▼...
Page 94: Status Monitor
Printing and Faxing Status Monitor The Status Monitor utility is a configurable software tool for monitoring the status of the machine, letting you see error messages such as paper empty or paper jam at pre-set update intervals. You can also have an access to the Web Based Management and Color Calibration setting.
Page 95: Using The Brother Color Driver (Mac Os ® X)
Printing and Faxing ® Using the Brother Color Driver (Mac OS Choosing page setup options From application software such as TextEdit, click the File menu and select Page Setup. Make sure MFC-9420CN is selected in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scale, then click OK.
Page 96: Specific Settings
Printing and Faxing Specific settings Print settings You can change settings by selecting the setting in the Printer Settings list. Basic ■ Media Type ■ Color/Mono ■ Mirror Printing ■ Toner Save Mode Advanced ■ Print Quality ■ Color Mode ■...
Page 97: Basic
Printing and Faxing Basic Media Type You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper Transparencies Recycled Paper Note...
Page 98 Printing and Faxing Black & Magenta Select this mode when you want to print a color document in Black and Magenta. All colors apart from Black will print in Magenta. Black & Yellow Select this mode when you want to print a color document in Black and Yellow. All colors apart from Black will print in Yellow.
Page 99: Advanced
Printing and Faxing Advanced Print Quality You can select the following print quality settings. Normal 600 x 600 dpi. Recommended mode for ordinary printouts. Good print quality with reasonable printing speed. Fine 2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs.
Page 100 Printing and Faxing Layout Set the Pages per Sheet, Layout Direction and Border. Pages per sheet: Select how many pages will appear on each side of the paper. Layout Direction: When you specify the Pages per sheet, you can also specify the direction of the layout. Border: If you want to add a border, use this function.
Page 101: Using The Brother Color Driver (Mac Os ® 9.1 To 9.2)
Printing and Faxing ® Using the Brother Color Driver (Mac OS 9.1 to 9.2) To select a Printer: Open the Chooser from the Apple menu. Click the Brother Color icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser.
Page 102 Printing and Faxing Secure Print Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must use the control panel of the machine (with the password) to print them.
Page 103: Using The Br-Script 3 (Postscript ® 3 ™ Language Emulation) Printer Driver
Printing and Faxing ® ™ Using the BR-Script 3 (PostScript language emulation) printer driver Note ■ To use the BR-Script 3 printer driver on a Network, see the Network User’s Guide on CD-ROM. ■ To use the BR-Script 3 printer driver with a USB cable, you need to set the Emulation to BR-Script 3 by using the control panel before connecting the USB cable.
Page 104 Printing and Faxing Open the Printer Setup Utility icon. ® * For Mac OS X 10.2.X users, open the Print Center icon. Click Add. Select USB. Select your model name, and then click Add. Select Quit Printer Setup Utility from the Printer Setup Utility menu.
Page 105 Printing and Faxing ® For Mac OS 9.1 to 9.2 users Open the Applications (Mac OS 9) folder. Open the Utilities folder*. ® * The screens are based on Mac OS 9.1. Open the Desktop Printer Utility icon. Select Printer (USB), and then click OK. ™...
Page 106 Printing and Faxing Click Change... in the USB Printer Selection. Select Brother MFC-9420CN, and then click Click Create..Enter your model name, and then click Save. Select Quit from the File menu. Click the MFC-9420CN icon on the Desktop. Select Set Default Printer from the Printing menu.
Page 107: Sending A Fax
Printing and Faxing Sending a fax ® For Mac OS X users ® You can send a fax directly from a Macintosh application. ® Create a document in a Macintosh application. To send a fax, select Print from the File menu. The Printer dialog box will appear: Select Send Fax from the pull-down menu.
Page 108 Printing and Faxing To address the fax, type a fax number in the Input Fax Number box, and then click Print. Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.
Page 109: Drag A Vcard From The Mac Os
Printing and Faxing ® Drag a vCard from the Mac OS X Address Book application ® You can address the fax number using a vCard (an electronic business card) from Mac OS application to the destination fax number field. Click Address Book button. ®...
Page 110: For Mac Os ® 9.1 To 9.2 Users
Printing and Faxing ® For Mac OS 9.1 to 9.2 users ® You can send a fax directly from a Macintosh application. ® Create a document in a Macintosh application. To send a fax, select Print from the File menu. The Printer dialog box will appear: When Printer is selected, the top button shows Print and the Address button is grayed out.
Page 111: Scanning
Scanning ® Scanning from a Macintosh ® The Brother machine software includes a TWAIN Scanner driver for Macintosh . You can use this ® Macintosh TWAIN Scanner driver with any applications that support the TWAIN specification. Note If you want to scan from the machine on a network, select the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities or from the model pull-down list in the main screen of ControlCenter2.
Page 112: Scanning An Image Into Your Macintosh
Scanning ® Scanning an image into your Macintosh You can scan a whole page —OR— scan a portion after pre-scanning the document. Scanning a whole page Place the document face up in the ADF, or face down on the scanner glass. Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Color Type...
Page 113: Pre-Scanning An Image
Scanning Pre-Scanning an image Pre-Scanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button will allow you to crop unwanted areas from the images.
Page 114: Settings In The Scanner Window
Scanning Settings in the Scanner window Image Resolution From the Resolution pop-up menu choose the scanning resolution. Higher resolutions use more memory and transfer time, but produce a finer scanned image. The following list shows the resolution you can choose. ■...
Page 115 Scanning Scanning Area Set the Size to one of the following: ■ A4 210 x 297 mm ■ JIS B5 182 x 257 mm ■ Letter 8.5 x 11 in ■ Legal 8.5 x 14 in ■ A5 148 x 210 mm ■...
Page 116 Scanning Adjusting the Image Brightness Adjust the Brightness setting to get the best image. The Brother TWAIN Scanner driver offers 100 Brightness levels (-50 to 50). The default value is 0, representing an ‘average’ setting. You can set the Brightness level by dragging the slide bar to the right to lighten the image or to the left to darken the image.
Page 117: Using Presto
Scanning ® ® Using Presto! PageManager ® ® Presto! PageManager is an application software for managing the documents in your computer. Since it is ® ® compatible with most image editors and word processing programs, Presto! PageManager gives you unmatched control over your computer files. You can easily manage your documents, edit your E-mail and ®...
Page 118: Presto! ® Pagemanager ® Technical Support
Scanning ® ® Presto! PageManager Technical Support [For USA] Company name: Newsoft America Inc. Postal Address: 4113 Clipper Court Fremont CA 94538, USA Telephone: 510-4458600 Fax: 510-4458601 E-mail Address: contactus@newsoftinc.com URL: http://www.newsoft.com/ [For Canada] E-mail Address: contactus@newsoftinc.com [Germany] Company name: NewSoft Europe Postal Address: Regus Center Fleethof Stadthausbrucke 3...
Page 119 Scanning [France] Company name: Partners in Europe Postal Address: Unit 14, Distribution Centre, Shannon Ind. Est Shannon, Co. Clare, Ireland Telephone: 0800-917171 E-mail Address: Newsoft@pie.ie [Italy] Company name: V.I.P Postal Address: Not Available Telephone: 166821700 Fax: 532786999 E-mail Address: supporto@gensoftonline.com [Spain] Company name: Atlantic Devices...
Page 120: Using The Scan Key (For Usb Cable Users)
Scanning Using the Scan key (For USB cable users) Note If you use the Scan key on a network, see Using the Scan Key on page 10-3. You can use the Scan key on the control panel to scan documents into your word processing, graphics or E-mail applications or your computer folder.
Page 121: Scan To Image
Scanning Scan to Image You can scan a picture into your graphics application for viewing and editing. You can change the scan configuration. (See Image (example: Apple PreView) on page 9-4.) Place the document face up in the ADF, or face down on the scanner glass. Press Scan.
Page 122: Controlcenter2
ControlCenter2 ® (For Mac OS X 10.2.4 or greater) Using ControlCenter2 ControlCenter2 is a software utility that allows you to quickly and easily access the most frequently used applications. Using ControlCenter2 eliminates the need to manually launch the specific applications. The icon will appear on the menu bar.
Page 123: Scan
® ControlCenter2 (For Mac OS X 10.2.4 or greater) SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. ■ Image (Default: Apple PreView) — enables you to scan a page directly into any graphic viewer/editor ®...
Page 124: Device Settings
® ControlCenter2 (For Mac OS X 10.2.4 or greater) DEVICE SETTINGS You can configure the machine settings. ■ Remote Setup — enables you to open the Remote Setup Program. (See Remote Setup on page 11-1.) ■ Quick-Dial — enables you to open the Set Quick-Dial window of the Remote Setup. (See Remote Setup on page 11-1.) ■...
Page 125: Scan
® ControlCenter2 (For Mac OS X 10.2.4 or greater) SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. These four selections can be accessed from ControlCenter2 or from the Scan key on the control panel of the machine. The Target Application, File Type and scan settings are configured independently by choosing the Software Button or Device Button tabs of the ControlCenter2 Configuration...
Page 126: Ocr (Word Processing Program)
® ControlCenter2 (For Mac OS X 10.2.4 or greater) You can delete an application that you have added. Just select the Application Name and click the Delete button. Note This function is also available for Scan to E-mail and Scan to OCR.
Page 127: E-Mail
® ControlCenter2 (For Mac OS X 10.2.4 or greater) E-mail Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click on the button while holding down the Ctrl key and select Software Button or Device Button.
Page 128: File
® ControlCenter2 (For Mac OS X 10.2.4 or greater) File Scan to File button allows you to scan an image and save it in a specific file type to any directory on your hard disk. This allows you to easily archive your paper documents. To configure the file type and save to directory, click on the button while holding down the Ctrl key and select Software Button or Device Button.
Page 129: Custom Scan
® ControlCenter2 (For Mac OS X 10.2.4 or greater) CUSTOM SCAN There are four buttons from which you can set your own preferences and configuration to fit your required usage for scanning. To configure a button, click on the button while holding down the Ctrl key, and the configuration window will appear.
Page 130: Scan To Image
® ControlCenter2 (For Mac OS X 10.2.4 or greater) Scan to Image: In General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In Settings tab You can select Target Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast...
Page 131: Scan To Ocr
® ControlCenter2 (For Mac OS X 10.2.4 or greater) Scan to OCR: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select Target Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast...
Page 132: Scan To E-Mail
® ControlCenter2 (For Mac OS X 10.2.4 or greater) Scan to E-mail: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select E-mail Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast...
Page 133: Scan To File
® ControlCenter2 (For Mac OS X 10.2.4 or greater) Scan to File: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab Select the file format from the File Type pull down list.
Page 134: Copy / Pc-Fax
® ControlCenter2 (For Mac OS X 10.2.4 or greater) COPY / PC-FAX The Copy buttons (1-4) can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as N-in-1 printing. Before you can use the Copy buttons you must first configure the printer driver by clicking on the button while holding down the Ctrl key.
Page 135: Device Settings
® ControlCenter2 (For Mac OS X 10.2.4 or greater) DEVICE SETTINGS In this section you can configure the machine settings by clicking the button. Note When the machine is connected to a network, you cannot use Remote Setup and Quick-Dial functions. Remote Setup The Remote Setup button allows you to open the Remote Setup Program window with which you can configure the...
Page 136: Status Monitor
® ControlCenter2 (For Mac OS X 10.2.4 or greater) Status Monitor The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty or paper jam.(See Status Monitor on page 7-6.) Color Calibration You can carry out calibration to revise the colors.
Page 137: Network Scanning
Network Scanning ® (For Mac OS X 10.2.4 or greater) Before using Network Scanning Configuring Network Scanning If you want to scan from the machine on a network, you must select the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities or from the model pull-down list in the main screen of ControlCenter2.
Page 138: Registering Your Macintosh ® With The Machine
® Network Scanning (For Mac OS X 10.2.4 or greater) ® Registering your Macintosh with the machine ® To use the “Scan To” button on the machine you must register your Macintosh with the machine. From Library, select Printers, Brother, Utilities and DeviceSelector, and then doubleclick DeviceSelector.
Page 139: Using The Scan Key
® Network Scanning (For Mac OS X 10.2.4 or greater) Using the Scan Key Scan to E-mail (PC) ® When you select Scan to E-mail (Macintosh )your document will be scanned and sent directly to the ® Macintosh you designated on your network. ControlCenter2 will activate the default E-mail application on ®...
Page 140 ® Network Scanning (For Mac OS X 10.2.4 or greater) Press to select E-mail Server . ▲ ▼ Press Menu/Set. —OR— Go to Step if you have set up only one E-mail server. Press to select Change Quality . ▲ ▼...
Page 141: Scan To Image
® Network Scanning (For Mac OS X 10.2.4 or greater) Scan to Image ® When you select Scan to Image your document will be scanned and sent directly to the Macintosh designated on your network. ControlCenter2 will activate the default graphics application on the designated ®...
Page 142: Scan To File
® Network Scanning (For Mac OS X 10.2.4 or greater) Scan to File When you select Scan to File you can scan a black and white (or color document) and send it directly to a ® Macintosh you designate on your network. The file will be saved in the folder and file format that you have ®...
Page 143: Remote Setup
Remote Setup ® (For Mac OS X 10.2.4 or greater) Remote Setup The Remote Setup application enables you to configure ® many MFC settings from a Macintosh application. When you access this application, the settings on your machine will be ®...
Page 144: Index
Index Print ® Macintosh ControlCenter2 Emulation ..........7-3 ® Windows ..........3-1 keys on control panel ......7-2 ControlCenter2 Secure Print key ........7-2 ® (For Mac OS X 10.2.4 or greater) ® Windows ® Macintosh ..........9-1 Emulation ..........1-4 keys on control panel ......1-2 Secure Print key ........1-3...
Page 145 Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only. We cannot recommend...

Brother MFC 9420CN - Color Laser - All-in-One User Manual

Section I Windows

1 Printing

2 Scanning

3 Controlcenter2

4 Network Scanning

5 Remote Setup

6 Brother PC-FAX Software

7 Printing and Faxing

8 Scanning

9 Controlcenter2

10 Network Scanning

11 Remote Setup

Index

Quick Links

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Summary of Contents for Brother MFC 9420CN - Color Laser - All-in-One

Table of Contents